Personal Assistant

Unique career opportunity for a Personal Assistant to join one of Australia’s largest not-for-profit organisations.
  • Leading not-for-profit organisation
  • A 1:1 PA role you can make your own
  • Flexible, hybrid working options
  • $90,000 + super + benefits + flexibility (WFH)

The Personal Assistant (PA) is responsible for providing professional administrative and secretarial support and assistance to a senior executive.

The Personal Assistant plays a critical role in supporting the work of this key position, as well as providing support to the Disaster Recovery Committee Network (DRCN) and assisting with day-to-day administrative operations of the Secretariat office as required.

You will be responsible for:

  • Organise and maintain the executive’s schedule, including meetings, appointments, and travel arrangements
  • Proactively manage calendar conflicts and adjustments as necessary
  • Screen and prioritise incoming calls, emails, and other communications for the executive
  • Draft and respond to correspondence on behalf of the executive
  • Coordinate and schedule internal and external meetings, ensuring all necessary resources and materials are prepared
  • Prepare agendas, take meeting minutes, and follow up on action items
  • Arrange complex travel itineraries, including flights, accommodations, and ground transportation
  • Ensure travel plans align with the executive’s preferences and business requirements
  • Manage and organise documents, reports, and presentations, ensuring they are accurate, up-to-date, and readily accessible
  • Assist in the preparation and formatting of reports and presentations
  • Process and reconcile expense reports in a timely and accurate manner
  • Monitor budgetary allowances and communicate any discrepancies
  • Developing and maintaining effective working relationships with a range of internal and external stakeholders
  • Assess and prioritize tasks, ensuring the executive’s time is optimized for strategic priorities
  • Anticipate and address potential issues before they arise
  • To be the main point of contact for committee members
  • Overseeing Committee meeting and membership records
  • Assisting with significant business meeting (major conference style event) every 18 months

You will have:

  • Minimum 5 years’ PA experience in providing administrative and secretarial support to executive management
  • Experience in managing Boards and Committees including highly developed secretariat skills
  • Intermediate to advanced computer skills including proficiency in Microsoft
  • Qualifications in administration, business or a related field
  • Demonstrated diary management experience
  • Excellent interpersonal skills, with the ability to build positive relationships with key stakeholders, clients, volunteers, staff and management
  • Demonstrated problem-solving skills and the ability to work autonomously as well as within a close team environment
  • Demonstrated ability to maintain confidentiality
  • Excellent time management and organisational skills
  • Excellent report, written and verbal communication skills
  • A high level of maturity and ability to exercise discretion in dealing with sensitive information, displaying initiative and a proactive approach to managing workload
  • Intermediate to advanced computer skills including proficiency in Microsoft Office programs especially Word, PowerPoint and Excel

This is a unique career opportunity for a passionate Personal Assistant to join an industry leader working with a collaborative, supportive, flexible (opportunity to work from home – hybrid arrangement) team within a reputable organisation.

Please contact Holly Ash for a confidential discussion –

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